Planning & Coordination
Full-Service Planning & Coordination Services
Some clients want a sounding board and a steady hand as plans come together. Others want full support from the first decision to the final send-off. We offer event planning and coordination services for weddings, corporate events, social celebrations, mitzvahs, quinceañeras, and more, with flexible options based on how much support you want and where you are in the process.
What sets our planning team apart is that we can also manage design, décor, rentals, draping, lighting, and on-site execution. That means fewer gaps, fewer handoffs, and a clearer plan when it matters most.
Wedding Planning Services in Southwest Florida
The Signature Celebration
Full-Service Wedding Planning & Design
A comprehensive, concierge-level planning experience guiding every detail from initial concept through flawless execution. We lead the design, curate your vendor team, and manage every logistical element, ensuring a cohesive, elevated celebration that feels effortless from start to finish.
This Service Includes:
- Unlimited planning support from the time of booking
- Venue research, recommendations, and guided selection
- Full vendor sourcing, contract review, and ongoing communication
- Budget development, tracking, and strategic allocation
- Creative direction, custom mood board, and cohesive design plan
- Tablescape, rental, and décor curation with visual mockups
- Attendance at key vendor meetings and site visits
- Comprehensive production schedule and master timeline creation
- Planning and coordination for welcome party and rehearsal dinner
- Post-wedding brunch planning support
- Guest experience management including room blocks and transportation
- Full onsite team overseeing setup, ceremony, reception, and breakdown
- Complete oversight of event flow, vendor execution, and guest experience
Investment begins at $7,500
Final investment varies based on guest count, design scope, and overall event complexity.
The Elevated Collection
Partial Wedding Planning & Design Support
A collaborative planning experience designed for couples who have begun the process but want expert guidance to refine decisions, elevate the design, and ensure a seamless, well-executed wedding day. We step in during the most critical stages, providing structure, direction, and thoughtful design insight while bringing every detail together with intention.
This Service Includes:
- All services included in The Elegant Experience
- Dedicated planning support beginning 4–9 months prior to the wedding
- Budget guidance and strategic allocation recommendations
- Curated vendor recommendations aligned with your style and priorities
- Sourcing and booking support for select vendor categories (up to 3–4)
- Contract review and proposal guidance
- Monthly planning touchpoints to maintain progress and clarity
- Design guidance including tablescapes, rentals, and overall aesthetic direction
- Development of a cohesive event layout and flow
- Full wedding day management with oversight of vendors, setup, and guest experience
Investment begins at $3,500
Final investment varies based on guest count, design scope, and overall event complexity.
The Elegant Experience
Month-Of and Day-Of Coordination
A comprehensive coordination service designed to bring your planning efforts together and ensure a seamless, well-executed wedding day. We step in during the final weeks to refine logistics, confirm details, and manage every aspect of execution with precision and care.
This Service Includes:
- Dedicated planning support beginning 6–8 weeks prior to the wedding
- Full vendor communication, confirmations, and timeline alignment
- Detailed timeline creation and logistical management
- Layout review and event flow optimization
- Rehearsal coordination and facilitation
- Comprehensive wedding day management
- Full oversight of vendors, guest experience, and event flow
- Limited décor setup and end-of-night assistance within defined scope
- Onsite coordination for up to 8 hours
Investment begins at $1,800
Final investment varies based on guest count, timeline complexity, and overall event scope.
The Curated Ceremony
Ceremony Coordination & Management
A refined, detail-focused service designed to ensure your ceremony unfolds seamlessly. We oversee every element from processional timing to guest flow, so you can remain fully present while each moment is executed with intention and ease.
This Service Includes:
- Planning consultation to finalize all ceremony details
- Confirmation of ceremony vendors and venue logistics
- Custom ceremony timeline and processional direction
- Oversight of ceremony setup, layout, and décor placement
- Cueing of officiant, musicians, and wedding party
- Guest arrival flow and seating guidance
- Onsite coordination for up to 2 hours
Investment begins at $900
Final investment varies based on ceremony complexity, guest count, and location logistics.
Showroom Consultation Option
If your planning support includes design and décor decisions, a showroom consultation can be a smart next step. This guided tablescape appointment helps you see options side by side, confirm pairings, and make selections with confidence before timelines get tight.
Showroom visits are by appointment and work best once your venue and event date are secured.
What to Expect
01
Design Review
We revisit your overall vision, mood board, and aesthetic direction to ensure everything is aligned before making selections.
02
Curated Tablescape Styling
Explore linens, chargers, flatware, glassware, and layered details to build a cohesive and elevated place setting.
03
Material & Color Pairing
Compare textures, tones, and finishes in person to refine your palette and ensure everything works seamlessly together.
04
Draping & Lighting Exploration
Review options for draping and lighting that will enhance your venue and overall atmosphere.
05
Floral Direction
Finalize floral styling, including custom silk arrangements and how they integrate into your design.
Frequently Asked Questions
What is included in wedding coordination with décor services?
If you are pairing coordination with our décor services, we help align timelines, vendor logistics, and installation needs so the design plan is executed correctly. The exact scope depends on the coordination level you choose.
How early should we book month-of or day-of coordination?
Earlier is always better, especially during peak season. Many couples booking day-of wedding coordination in Fort Myers and surrounding areas reserve dates well in advance.
Do you work directly with our venue?
Yes. We coordinate with venues regarding load-in, setup requirements, ceremony timing, breakdown rules, and other logistics tied to your event.
Can we make changes close to the event date?
Often, yes, within reason. Changes depend on timing, vendor availability, and how the update affects timelines and setup needs. We will outline key decision deadlines as part of the planning process.
Can we hire you for planning even if we are not using your décor rentals?
Yes. Planning is available on its own. If you also want design, décor, rentals, draping, or lighting, we can combine services so everything is managed together.
Let's Get Started Planning Your Wedding or Event
Are you ready to start planning your wedding or special event in Southwest Florida? Fill out the form and share a few details about your celebration. Our team will get in touch to discuss your vision, availability, and next steps. We can’t wait to bring your event to life!
- 941-208-3133
- 16103 Lee Road, Suite 208, Fort Myers, FL 33912
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